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Administrator

Date Posted: February 16, 2023
Closing Date: February 26, 2023
Reports To: Department Manager
Location: New Plymouth
Duration: Fixed-Term

Position Summary

To provide the relevant department with a sound administration function focusing on coordinating, supporting and organising.

Position Responsibilities

  • Develop, implement and maintain administrative systems
  • Provide confidential administrative and organisational support
  • Co-ordinate setup of offices and contractor facilities
  • Coordinate and attend meetings as required, record minutes and outstanding actions and prepare agenda and associated documentation prior to each meeting
  • Accurate and timely preparation of reports, letters, presentation material and other correspondence
  • Manage calendar for department Manager as required including liaison with internal/external stakeholders
  • Coordinate and ensure the smooth running of any meetings/events/ visitors
  • Administering of invoices / expenses claims / company credit card expenses for assigned department
  • Input payroll data into the payroll system and follow up with HR and/or Payroll on any queries.
  • Control and co-ordinate supply of office resources
  • Provide support/training to other Administrators in Methanex systems and procedures
  • Ensure staff and contractor awareness and compliance with Methanex policies, procedures, and applicable standards
  • Work with other Methanex Business Administrators to provide back-up reception desk services on an equal shared rostered basis
  • Participate in the Methanex NZ Administrators team, attending monthly meetings
  • Any other tasks as required within the range of existing competences

Position Qualifications

  • Experience and Skills
    • NCEA or equivalent
    • Minimum of 5 years broad Administration Experience
    • Sound event management, travel and meeting coordination experience
    • Microsoft Word, Excel, PowerPoint (to an advanced level)
    • Pro-active in identifying opportunities to improve process efficiency
    • Ability to maintain utmost confidentiality
    • Advanced time-management, planning and organisational skills
    • High level of attention to detail
    • Proven ability to prepare basic correspondence and compile reports
    • Excellent interpersonal and communication skills (oral and written)
    • Ability to manage several competing priorities at once

To apply for this position, click “Apply Now”

Applications close 4pm, Sunday 26 February 2023 NZT

Please note: Methanex only accepts online job applications that are submitted through our careers page at https://www.methanex.com/careers/current-opportunities

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    At Methanex, we believe that having a diverse team and an inclusive workplace creates a better culture, better decisions and a better company. We are committed to a diverse organization that values different perspectives, backgrounds, skills and abilities. As an equal opportunity employer, we encourage applications from all qualified individuals and strive to accommodate anyone who may have specific needs.