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Business Support Administrator

Date Posted: September 22, 2023
Closing Date: October 8, 2023
Location: New Plymouth
Duration: Fixed-Term 6 months

Position Summary

To provide confidential secretarial, administrative, and organisational support to the Stakeholder Relations, Finance, IT and Commercial Departments and Department Directors.

Position Responsibilities

• Prepare, actively participate in and maintain accurate records of Department meetings and communications.
• Manage Finance, IT and Commercial department calendars to assist with workload/workflow as required including liaison with internal/external stakeholders to ensure a high quality of time management.
• Coordinate meetings, events, and external visitors to the departments, ensuring all logistical requirements are met.
• Coordinate and manage travel bookings, arrangements, itineraries, and schedules during travel time and provide support to the Methanex NZ business as the Travel Portal super user.
• Maintain Finance, IT and Commercial data in relevant information systems to ensure records are current.
• Administer invoices, expenses claims and company credit card expenses for the Finance, IT and Commercial departments.
• Coordinate the review and update of Procedures.
• Coordinate administrative requirements including stationery supply, team functions and on boarding of new employees and contractors.
• Input payroll data into the payroll system and follow up with HR and/or Payroll on any queries.
• Assist the IT Business Relationship Manager, NZ with procurement and fixed cost management.
• Provide support to Methanex business as the Flexipurchase super user and work with BNZ contacts to ensure Flexipurchase systems are rectified in a timely manner.
• Prepare and circulate monthly Management Team packs and Directors Meeting reporting within agreed deadlines, working with all contributors to ensure timely delivery of submissions.
• Provide reception back up as required.
• Adhere to appropriate standards and guidelines, ensuring all work complies with relevant legislation and regulatory requirements.
• Build strong relationships with key internal stakeholders to increase business understanding and role efficiency.
• Prepare and maintain Sarbanes Oxley narratives for all activities relevant to this position.

Position Qualifications

• NCEA or equivalent
• Previous experience in an administration position of high responsibility
• High computer literacy, including advanced MS Office application knowledge
• Experience with document management systems and database applications
• Excellent Communication skills – written and verbal
• Ability to work autonomously and manage own time

All persons interested in applying for this position should complete the Internal Application Form.

Please advise your Manager/Supervisor prior to submitting your application.

Inquiries and applications should be directed to [email protected] Applications close Sunday 8 October 2023 NZT

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    At Methanex, we believe that having a diverse team and an inclusive workplace creates a better culture, better decisions and a better company. We are committed to a diverse organization that values different perspectives, backgrounds, skills and abilities. As an equal opportunity employer, we encourage applications from all qualified individuals and strive to accommodate anyone who may have specific needs.