Manufacturing Team Admin Assistant (Contractor Role)

Date Posted: June 12, 2024
Closing Date: July 6, 2024
Reports To: Manufacturing Capability Senior Consultant
Location: New Damietta, Egypt
Duration: Contractor

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Manufacturing departments / IT. This role is responsible for a variety of administrative tasks, including issuing the purchase request, managing dashboards, attending meetings, and assisting with various projects. The ideal candidate will be a team player with excellent communication and interpersonal skills.

Position Responsibilities

• Follow up the issuance of the Time sheets and leave request on workday.
• Manage and update departmental dashboards, collecting data and reports.
• Participate in mandatory meetings, including training sessions and departmental meetings.
• Utilize MAXIMO to build and track work orders, RFQs, and DTRs.
• Coordinate travel arrangements, including flights, visas, transportation, and hotel reservations.
• Process expense forms, site access requests, exit requests, and IT requests.
• Manage DocuSign workflows, sending documents for signature and following up on completion.
• Perform various administrative tasks, including:
  • Scheduling meetings
  • Updating departmental organizational charts
  • Issuing onboarding and offboarding forms
  • Coordinating training sessions
  • Providing general team support
  • Handling invoices and following up with Finance
  • Collecting man-hours/manpower data
  • Generating monthly and weekly reports
• Be part of admin assistant pool supporting and covering each other as needed.
• Stationary order.
• New Joiners onboarding (create and facilitate onboarding agenda, transportation, Permits, PPEs, IT requests, Systems Privilege).
• Establish and distribute Dept Safety Dashboard, KMI stats.

Position Qualifications

• Bachelor’s degree in business administration or a related field.
• 3 years + in previous administrative roles, internships, volunteer work, or even extracurricular activities that demonstrate the required skills and qualities.
• Proficiency in using Microsoft Office software such as word processing, spreadsheets, and email is essential.

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