Accounts Payable Accountant

Date Posted: October 6, 2021
Reports To: Financial Accounting Supervisor
Duration: Permanent

Learn more about working in USA – Geismar

Position Summary

Maintains the Financial Accounting System for Methanex Geismar Business Units and ensures accurate and timely reporting of the Financial Statements with primary focus on Accounts Payable, Cash Management and serves as backup for Fixed Asset Accounting and Fixed Cost Analysis.

Responsibilities include:

  • Process and pay employee expense claims and Visa card accounts.
  • Process and pay contractors via Purchasing System.
  • Responsible for Cash Management to ensure timely and accurate payment to suppliers.
  • Complete reconciliations for appropriate general ledger accounts.
  • Process monthly journal entries for appropriate general ledger accounts.
  • Accounts for and tracks capital expenditures at the Geismar Site while providing reporting to the Global Management Team.
  • Perform general ledger analysis for month-end and quarter-end reporting.
  • Prepare documentation to meet Statutory Reporting and Taxation requirements.
  • Prepare and reconcile payroll journal entries and balance sheet accounts.
  • Assists in cross training and the development of team members.
  • Prepare KPIs and liaise with the Financial Accounting Supervisor to assist in performance improvement.
  • Serves as backup for Fixed Asset Accounting and Fixed Cost Analysis.
  • Serves as backup for the Financial Accounting Supervisor.

Position Responsibilities

  • Responsible for assisting with the cash management system and the investment of surplus cash US dollars in accordance with Methanex procedures.
  • Responsible for the preparation of daily spreadsheets reconciled to all Methanex bank accounts, term deposits, commercial paper and any other investments controlled by Geismar Business Units showing their present balances in their local currencies.  Spreadsheets are constructed to be able to immediately assess the total funds available to Methanex and reconcile to the general ledger.
  • Ensures all cash management data for Geismar Business Units entered into the general ledger by the end of the first working day at month end.
  • Completes electronic funds transfers and check preparation as required.
  • Administers the receipting and banking of miscellaneous receipts for both local and foreign currencies.
  • Facilitates payments for all foreign currency invoices (i.e., other than US$) on a timely basis.
  • Serves as backup for Cash Forecasting.
  • Responsible for matching and assembling documentation in preparation of payments.
  • Ensures that invoices being presented for payment are valid in all respects including sales/use tax and other taxation requirements.
  • Ensures correct authorization and evidence of receipt of goods and the existence of services before payment.
  • Data entry of invoice and payment details into the Financial Accounting System.
  • Investigates supplier and Methanex employee accounts payable queries and inquiries.
  • Monthly reconciliation of supplier statements to confirm that they agree with Geismar Business Units records.  Follow up reconciling items on a timely basis.
  • Refers price adjustments and queries to Purchasing Department.
  • Reconciliation and maintenance of Key AP GL Accounts – AP Creditor Controls and Accrued Contractors Accounts.
  • Works with the relevant parties in the Finance Department for payment of invoices requiring prompt payment.
  • Obtains correct vendor information for both existing and new vendors.
  • Responsible for tracking and accounting for all fixed asset activity at the Geismar Site.
  • Maintains Site’s Capital Spend Reporting file and reports to Global Manufacturing on a monthly basis.
  • Liaises with Technical and Maintenance Departments to draft AFEs and setup in the Financial System.
  • Assists in analyzing the general ledger for month-end and quarter-end reporting.
  • Preparation of annual statutory accounts and associated reporting requirements for Geismar Business Units in conjunction with the Financial Accounting Supervisor.
  • Completes and files statistical returns for the Region’s entities as required in conjunction with the Financial Accounting Supervisor.
  • Performs a review of the annual management accounts in conjunction with the Financial Accounting Supervisor to identify required adjustments to the statutory accounts.
  • Completes necessary general ledger journal entries to facilitate preparation of statutory accounts.
  • Liaises with external auditors regarding their review of statutory accounts.
  • Completion and filing of statistical returns for regulatory bodies, as required in conjunction with the Financial Accounting Supervisor.
  • Processes employee advances/returns and expense claims and reconcile relevant general ledger account on a monthly basis.
  • Liaises with Finance Assistant to ensure employee expense claims are in accordance with company policy, are correctly approved and then processes for payment.
  • Processes company credit card payments, ensuring appropriate authorization, coding and prompt payment.
  • Records and processes employee expense and credit card costs and performs reconciliation.
  • Provides training to backup person for accounts payable to ensure team members are cross trained.
  • Provides oversight and assists in development of team members. 
  • Provides training in Financial Systems.
  • Facilitates interface between Financial Systems and ensures accurate data integration.
  • Prepares and maintains written user instructions for position.
  • Calculates and processes GL accrual, prepayment and other general ledger journals at month end.
  • Reconciliation of designated key general ledger accounts on a monthly basis.
  • Prepares and maintains relevant Sarbanes Oxley narratives for position.
  • Prepares KPIs and liaises with Financial Accounting Supervisor to assist in improvement of overall performance.
  • Assists in administration of the site’s time keeping software.
  • Serves as backup for Fixed Costs Analysis.
  • Serves as backup for Financial Accounting Supervisor.
  • Contributes to the organizational vision of Global Methanol Leadership and as a team member demonstrates the core values of integrity, trust, respect and professionalism.
  • Conducts all business in a manner which supports the Responsible Care® ethic.
  • Networks with other Methanex sites to the mutual benefit of all sites.
  • Responsible for ensuring awareness of all controlled documents relating to this position.
  • Contributes to the ‘operational excellence’ for Methanex USA as an effective member of the Finance Department.

Position Qualifications

  • Bachelor’s Degree in Finance, Accounting or other relevant discipline from an accredited institution required.
  • Minimum of 5+ years of Accounting experience.
  • Experienced and skilled with the use of business systems such as Oracle, Maximo and other Contractor Cost Management Systems (e.g., ATOM/Track).
  • Maintain flexibility and respond to changing work demands and/or priorities.
  • Familiarity with State of Louisiana regulatory reporting and filing requirements.
  • A high level of analytical skills for reconciliations.
  • Time-management, planning and organizing skills.
  • Microsoft Office application advanced knowledge including Word, Excel and PowerPoint.
  • High level of interpersonal skills (communication, listening and reliability).
  • Good public relations skills to interface with both internal and external customers.
  • Proactive in identifying opportunities to improve team or process efficiency.
  • Ability to maintain utmost confidentiality.
  • Ability to work well under pressure.

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