Financial Accountant

Date Posted: September 23, 2019
Closing Date: May 28, 2020
Reports To: Financial Accounting Supervisor
Duration: Full-time

Learn more about working in USA – Geismar

Position Summary

Maintains the Peoplesoft Financial Accounting System for Methanex USA LLC for accurate and timely reporting of the Financial Statements with primary focus on Accounts Payable and Cash Forecasting to ensure timely and accurate payment to suppliers.

Responsiblities include:

  • Process and pay employee expense claims and Visa card accounts.
  • Process and pay contractors via Purchasing system.
  • Complete reconciliations for appropriate general ledger accounts.
  • Process monthly journal entries for appropriate general ledger accounts.
  • Complete analysis to ensure enough cash exists to meet commitments
  • Prepare documentation to meet Statutory Reporting & Taxation requirements
  • Prepare and reconcile payroll journal entries & balance sheet accounts
  • Assists in cross training and the development of team members
  • Prepare KPIs and liais with  Financial Accounting Supervisor to assist in performance improvement
  • Serves as backup for the Financial Accounting Supervisor

Position Responsibilities

  • Responsible for assisting with the cash management system and the investment of surplus cash US dollars in accordance with Methanex procedures.
  • Responsible for ensuring that enough cash exists to meet commitments.
  • Prepares weekly cash reports for submission to Corporate Treasury.
  • Updates weekly cash forecast for submission globally.
  • Must be conversant with and comply with the Methanex Corporation Investment Policy regarding the safety, liquidity and credit limits for the investment, use of funds and all Treasury transactions.
  • Responsible for the preparation of daily spreadsheets reconciled to all Methanex bank accounts, term deposits, commercial paper and any other investments controlled by Methanex USA showing their present balances in their local currencies.  Spreadsheets are constructed to be able to immediately assess the total funds available to Methanex and reconcile to the General Ledger.
  • Ensures all cash management data for Methanex USA has been input into General Ledger by the end of the first working day at month end to enable expenses reports to be run promptly.
  • Completes electronic funds transfers and check preparation as required.
  • Administers the receipting and banking of sundry receipts for both local and foreign currencies.
  • Facilitates payments for all foreign currency invoices (i.e., other than US$) on a timely basis.
  • Payments processed annually by way of Accounts Payable are in excess of $150 million.
  • Responsible for matching and assembling documentation in preparation of payments from accounts.
  • Ensures that invoices being presented for payment are valid in all respects including income tax and other taxation requirements.
  • Ensures correct authorization and evidence of receipt of goods and the existence of services before payment.
  • Data entry of invoice and payment details into the 
  • Maximo/PeopleSoft Financials Accounts Payable system.
  • Investigates supplier and Methanex employee accounts payable queries and inquiries.
  • Monthly reconciliation of supplier statements to confirm that they agree with Methanex USA records.  Follow up reconciling items on a timely basis.
  • Refers price adjustments and queries to Purchasing department.
  • Reconciliation and maintenance of Key AP GL Accounts – AP Creditor Controls and Accrued Contractors Accounts.
  • Works with the relevant parties in the Finance department for payment of invoices requiring prompt payment.
  • Enters all overseas payments into Maximo/PeopleSoft Financials system.
  • Liaises with Purchasing department and vendors to obtain correct vendor information for both existing and new vendors.
  • Set up vendors in PeopleSoft and maintain vendor list used by Methanex USA.
  • Responsible for vendor files and payment information maintained in PeopleSoft/Maximo in conjunction with the Purchasing Assistant.
  • Responsible for the regulatory compliance of all vendor files in conjunction with the Purchasing Assistant.
  • Responsible for the setup and management of all employee vendors in PeopleSoft and Concur.
  • Preparation of annual statutory accounts and associated reporting requirements for USA in conjunction with the Financial Accounting Supervisor
  • Completes and files statistical returns for the Region’s entities as required in conjunction with the Financial Accounting Supervisor.
  • Completes, maintains and files all statutory records and company registers.
  • Performs a review of the annual management accounts in conjunction with the Financial Accounting Supervisor to identify required adjustments to the statutory accounts.
  • Completes necessary general ledger journal entries to facilitate preparation of statutory accounts.
  • Liaises with external auditors in regards to their review of statutory accounts.
  • Completion and filing of statistical returns for regulatory bodies, as required in conjunction with the Financial Accounting Supervisor.
  • Processes employee advances/returns and expense claims and reconcile relevant general ledger account on a monthly basis.
  • Checks employee expense claims to ensure they are in accordance with company policy, are correctly approved and then processes for payment.
  • Processes company credit card payments, ensuring appropriate authorization, coding and prompt payment.
  • Management and control of Methanex’s employee expense and credit card system. 
  • Records and processes employee expense and credit card costs and performs reconciliation.
  • Provides training to back-up person for accounts payable to ensure team members are cross trained.
  • Provides oversight and assists in development of team members. 
  • Provides training in Maximo and PeopleSoft Financials.
  • Facilitates interface between Maximo and the PeopleSoft general ledger.
  • Prepares Maximo journals on a monthly basis.
  • Prepares and maintains written procedures for position.
  • Calculates and processes GL accrual, prepayment and other general ledger journals at Month End.
  • Reconciliation of designated key general ledger accounts on a monthly basis.
  • Prepares and maintains relevant Sarbanes Oxley narratives for position.
  • Prepares KPIs and liaises with Financial Accounting Supervisor to assist in improvement of overall performance.
  • Serves as backup for Financial Accounting Supervisor.
  • Contributes to the organizational vision of Global Methanol Leadership and as a team member demonstrates the core values of integrity, trust, respect and professionalism.
  • Conducts all business in a manner which supports the Responsible Care® ethic.

Position Qualifications

  • Bachelors Degree in Finance, Accounting or other relevant discipline from an accredited instituition required.
  • Minimum of 5+ years of Accounting experience
  • Must be skilled in the use of business systems such as PeopleSoft Financials, Maximo, and others
  • Maintain flexibility and respond to changing work demands and/or priorities.
  • Familiarity with State of Louisiana regulatory reporting and filing requirements
  • A high level of analytical skills for reconciliations.
  • Time-management, planning and organizing skills.
  • MS Office application advanced knowledge including Word, Excel and Power point
  • High level of interpersonal skills (communication, listening and reliability)
  • Good public relations skills to interface with both internal and external customers
  • Proactive in identifying opportunities to improve team or process efficiency
  • Ability to maintain utmost confidentiality
  • Ability to work well under pressure

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