Administrator

Date Posted: February 16, 2023
Closing Date: February 26, 2023
Reports To: Department Manager
Location: New Plymouth
Duration: Fixed-Term

Position Summary

To provide the relevant department with a sound administration function focusing on coordinating, supporting and organising.

Position Responsibilities

• Develop, implement and maintain administrative systems
• Provide confidential administrative and organisational support
• Co-ordinate setup of offices and contractor facilities
• Coordinate and attend meetings as required, record minutes and outstanding actions and prepare agenda and associated documentation prior to each meeting
• Accurate and timely preparation of reports, letters, presentation material and other correspondence
• Manage calendar for department Manager as required including liaison with internal/external stakeholders
• Coordinate and ensure the smooth running of any meetings/events/ visitors
• Administering of invoices / expenses claims / company credit card expenses for assigned department
• Input payroll data into the payroll system and follow up with HR and/or Payroll on any queries.
• Control and co-ordinate supply of office resources
• Provide support/training to other Administrators in Methanex systems and procedures
• Ensure staff and contractor awareness and compliance with Methanex policies, procedures, and applicable standards
• Work with other Methanex Business Administrators to provide back-up reception desk services on an equal shared rostered basis
• Participate in the Methanex NZ Administrators team, attending monthly meetings
• Any other tasks as required within the range of existing competences

Position Qualifications

• Experience and Skills
  • NCEA or equivalent
  • Minimum of 5 years broad Administration Experience
  • Sound event management, travel and meeting coordination experience
  • Microsoft Word, Excel, PowerPoint (to an advanced level)
  • Pro-active in identifying opportunities to improve process efficiency
  • Ability to maintain utmost confidentiality
  • Advanced time-management, planning and organisational skills
  • High level of attention to detail
  • Proven ability to prepare basic correspondence and compile reports
  • Excellent interpersonal and communication skills (oral and written)
  • Ability to manage several competing priorities at once

To apply for this position, click “Apply Now”

Applications close 4pm, Sunday 26 February 2023 NZT

Please note: Methanex only accepts online job applications that are submitted through our careers page at https://www.methanex.com/careers/current-opportunities

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